How do you protect paper based information?

How do you protect paper-based records?

1. Paper-based copies of client records, including progress notes, should be kept in lockable storage such as a filing cabinet or cupboard, or in secured access areas when not in use; 2.

How do you keep paper files confidential?

Below are some of the best ways to better protect the confidential information that your business handles.

  1. Control access. …
  2. Use confidential waste bins and shredders. …
  3. Lockable document storage cabinets. …
  4. Secure delivery of confidential documents. …
  5. Employee training.

How do you protect hard copy information?

Strategies for protecting vital hard-copy documents include storing them in secure, clean and environmentally stable containers; making backup copies and storing the backups in secure off-site areas with stabilized temperature and humidity; making microfiche copies; and scanning documents into PDF or other data formats …

How do I protect my documents?

Protect a document with a password

  1. Go to File > Info > Protect Document > Encrypt with Password.
  2. Type a password, then type it again to confirm it.
  3. Save the file to make sure the password takes effect.

What documents are considered confidential?

Confidential Documents means and include all files, letters, memoranda, reports, records, computer disks or other computer storage medium, data, models, or any photographic or other tangible materials containing Confidential Information (as hereinafter defined), whether created by the Company, any Affiliated Entity or …

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Is confidentiality a skill or quality?

These three words – confidentiality, discretion and judgement – therefore are an expected and vital skill for the administrative professional. Administrative professionals are expected to have confidentiality as a core skill; you might say it “goes with the territory”….

How is confidential information protected?

The protection of confidential information is derived from equity, contract law and statute. … Secondly, that information must have been imparted in circumstances importing an obligation of confidence. Thirdly, there must be an unauthorised use of that information to the detriment of the party communicating it.

What should you do when you ship hard copies of sensitive information?

Dispose of hard copies in a locked blue bin designated for sensitive materials. Log disposal and destruction of all hard copies using disposal logs located in printing rooms. Dispose of electronic copies (tapes, cds, disks, etc.)

How do we secure our documents both electronic and hard copy?

There are many ways to ensure that your secure documents remain that way, whether you are dealing with electronic or hard copies.

  1. Share Files Securely. …
  2. Use the Cloud Safely. …
  3. Ensure Document Deliveries are Protected. …
  4. Secure Paper Document Storage. …
  5. Create a Safe Document Management System. …
  6. Always Back Up.