How do you protect electronic documents?

Just as you may keep physical documents locked in fire-resistant file cabinets, keep computers protected with passwords that regularly change, encryption, up-to-date antivirus software, regular virus scans, automatic time-out features, and other security measures.

How do you keep electronic records safe?

How to keep electronic files secure

  1. Regularly back up your files. This should be a no-brainer, but it’s a step many people overlook. …
  2. Use an external hard drive. …
  3. Use cloud storage. …
  4. Have user controls. …
  5. Encrypt your hard drive.

How do you protect confidential electronic documents?

5 steps to protecting your business’s digital documents

  1. Start with a security audit. Regular, scheduled reviews of your digital document storage system are key to identifying security vulnerabilities. …
  2. Encrypt your data. …
  3. Back it up. …
  4. Update your software. …
  5. Train employees.

How do we secure our documents both electronic and hard copy?

There are many ways to ensure that your secure documents remain that way, whether you are dealing with electronic or hard copies.

  1. Share Files Securely. …
  2. Use the Cloud Safely. …
  3. Ensure Document Deliveries are Protected. …
  4. Secure Paper Document Storage. …
  5. Create a Safe Document Management System. …
  6. Always Back Up.
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What are the 3 ways of protecting your files?

3 WAYS TO PROTECT YOUR FILES FROM MALWARE DAMAGE ON YOUR COMPUTER

  • Turn on your firewall. …
  • Use a reliable antivirus program / Automatic updates turned on. …
  • Use spyware and other malware protection. …
  • Use caution when opening e‑mail attachments. …
  • Guard your personal information carefully.

What are the three main types of records?

Types of records

  • Correspondence records. Correspondence records may be created inside the office or may be received from outside the office. …
  • Accounting records. The records relating to financial transactions are known as financial records. …
  • Legal records. …
  • Personnel records. …
  • Progress records. …
  • Miscellaneous records.

Where do you store electronic records?

Electronic records should be organized and stored in folders and sub-folders, which are designed to group related records pertaining to specific business activities or subjects. Folders must be created to store groups of related records.

How do you protect confidential information?

Here are 8 suggestions to help keep your confidential business documents secure

  1. Implement a Workplace Information Destruction Policy. …
  2. Implement a Clean Desk Policy. …
  3. Train Employees on the Importance of Document Security. …
  4. Include a non-disclosure clause in employment agreements. …
  5. Limit access to sensitive information.

What documents are considered confidential?

Confidential Documents means any documents containing Confidential Information, including without limitation: (i) any documents, notes, memoranda, summaries, analyses, paper works, sketches, designs, charts, specifications, prints, compilations, or any other writings relating to Confidential Information, and any other …

How do you protect hard copy information?

Strategies for protecting vital hard-copy documents include storing them in secure, clean and environmentally stable containers; making backup copies and storing the backups in secure off-site areas with stabilized temperature and humidity; making microfiche copies; and scanning documents into PDF or other data formats …

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How can you protect hard copies of confidential documents?

Shore Up Your On-Site Security

  1. Lock everything d own.
  2. Install fire and security alarms.
  3. Limit access to your critical documents.
  4. Label all documents, files, and file cabinets appropriately.
  5. Conduct regular audits.
  6. Destroy your records securely, and document it when you do.